How To Write Off Bad Debt In QuickBooks

 If you are searching ‘how to write off bad debt in QuickBooks’, then you have experienced a very unfortunate part of doing business. In business, you often stumble upon customers or vendors who areconsidered as the late payers. Also, there are some who may refuse to pay. You may try emailing, contacting or trying everything else to collect the money from your nonpaying customer. You also inform the customer about the late fees, due statements, and the workable paying plan. And, after you are exhausted trying everything, you realize the customer is not going to pay after all. Hence, in your account, you write this as a ‘bad debt’. In every case where you are not sure about getting money back from the customer, you should write off the bad debt. For such cases, the invoice is considered as non-collectible and therefore, you need to add this as a bad debt in your QuickBooks account. Follow the below steps to learn how to write off bad debt in QuickBooks.

How to write off bad debt in QuickBooks

It is important to record bad debt in your QuickBooks. Doing this ensures, that you clear the nonpaying invoice from the receivable accounts and deduct the new profit by that amount. Follow the steps below and learn how to write off bad debt in QuickBooks.

Note: Ensure that A/R Aging Detail report of your account is correct. Before you proceed with the following steps, make sure this report is accurate. In order to check, select ‘Reports’, click on ‘Customers & Receivables’ and go for the ‘A/R Aging Detail’ option.

First, we will learn how to create an account for ‘bad debt’ in QuickBooks.

•  Select ‘Chart of Accounts’ from the Lists Menu

•  Right-click anywhere in the ‘Chart of Accounts’ window and choose ‘New’

•  You will get the ‘Add New Account’ window from where you need to select the ‘Expense’ radio button and select ‘Continue’

•  In the ‘Account Name’ field, assign the appropriate account name and write ‘Bad Debt’

•  Click on ‘Save & Close’

Now, let’s learn how to write off bad debt in QuickBooks.

•  Select ‘Receive Payments’ from the ‘Customer Menu’

•  Click on the customer name for whom you want to enter the bad debt

•  The ‘Amount Field’ should be left empty

•  Now, select the ‘Discount & Credits’ button

•  On the ‘Discount’ tab, enter the bad debt amount in the ‘Amount of Discount’ field

•  Select the bad debt expense for the account in the ‘Discount Account’ drop-down menu and click on ‘Done’

•  Click on ‘Save & Close’ after recording the payment

A free tip

Although the above steps are easy to follow and complete, it is recommended to double check your work. This ensures that you wrote off the bad debt amount correctly in QuickBooks. Here are steps to ensure that.

•  Click and view the ‘Open Invoices’ report again. The bad debt that you wrote for the invoice should not be present in this report. The ‘Open Invoices’ report must only contain the paid bills.

•  Check your ‘Balance Sheet’ the invoice that you just wrote off.

•  The ‘Income statement’ will comprise only the bad debt. This amount should also be equal to the uncollectible invoice amount that you just wrote off.

And, you are done. This is how to write off bad debt in QuickBooks. It is important to follow every step diligently so that you end up typing the correct debt value. Any mistake can fluctuate the entire accounts and financial numbers. So, follow the steps carefully. Wherever needed, you can seek an expert’s help in getting along with the steps. You can simply place a call on the QuickBooks customer care support and get a quick guidance in resolving the query.

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How To Void A Check In QuickBooks

 Often using QuickBooks for paying invoices, the professionals might make a mistake entering the wrong amount on the check. They might make a mistake to issue the check to the wrong person. In such a scenario, it is important to void the check using QuickBooks prior to finalizing the amount and the person. Before proceeding to the transaction, know ‘how to void a check in QuickBooks’.

When you are paying invoices to your clients, associates or vendors, if in case, you have mistakenly entered the wrong amount or issued the check to the wrong person, QuickBooks can help you fix this. After you choose to void the check, the voided check remains stored within the software’s registry. But, when you inquire about the amount on the check it is changed to zero. The check payee, date and the number on the check remain unaltered on the registry. It is recorded as the voided transaction in the QuickBooks. Let’s find out ways to ‘void a check in QuickBooks’.

How to Void a Check in QuickBooks

To void a check in QuickBooks, you need to open that particular check that you want to void. Choose to display it in the ‘Write Checks’ widow of the application. After this, find the option called ‘Edit| Void Check’. You can find this in the Menu Bar. Click on this option in order to void the check shown in the ‘Write Checks’ window. Then, click on the ‘Save’ button and save the changes to the check. Else, you can also select the ‘Save & Close’ button from the bottom of that window.

On doing this, QuickBooks may ask you to create two journal entries. This is the most important step in the ‘how to void a check in QuickBooks’.It is because the application wants to maintain the accuracy of the accounting and financial reports. Therefore, let QuickBooks make those changes and click on the ‘Yes’ button in the message dialog box that appears on the screen. Alternatively, you can make the entries in the record by yourself. To do it by yourself, click on the option called ‘No, just void the check’ in the QuickBooks, and make and confirm the changes. And, you are done. This is how to void a check in QuickBooks.

How to void a paper check in QuickBooks

Simply go to the ‘Banking’ option and click on ‘Write Checks’. Select the account for which the check was written previously. You can find the account under the ‘Expenses’ section. Then, input the check number from the paper check in the ‘Check Number’ field of QuickBooks. Also, enter the date in the ‘Date’ field. And, don’t forget to input zero into the ‘$’ field and enter the ‘Pay to the Order of’ field with the name of the payee name. After this, click on the ‘Edit’ option and select ‘Void Check’ in order to avoid a paper check. When prompted with a message that asks whether or not you want to void the check in the current period, click on ‘Yes’. Doing this updates your company’s journal with the dates of voiding the check and maintains your financial and accounting data. This is one of the crucial steps to follow right with ‘how to void a check in QuickBooks’.Also, you can select ‘No’ in case you want to void the check with its original date. If you select ‘No’ asan option, the information doesn’t get updated in your company’s journal and still shows the check is voided. In following the steps for ‘how to void a check in QuickBooks’, it is important to record the final changes in QuickBooks. To do so, click on ‘Record’ and finalize the void.

You can follow the above-mentioned solution and solve your query regarding ‘how to void a check in QuickBooks’. Also, in case you are not able to follow the steps correctly, you can watch the video lesson about ‘how to void a check in QuickBooks’. Like the above solution, the video is designed by the QuickBooks experts to solve your query regarding the check voiding. You can refer to any or both to get a quick help in solving ‘how to void a check in QuickBooks’.

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QuickBooks Unrecoverable Error

 Possible Causes and Solutions of

QuickBooks Unrecoverable Error

QuickBooks essentially is a bookkeeping software that amalgamates a myriad of processes relating to accounting and finance for a business into a single user – friendly interface. The primary function of this accounting software is to eliminate the use of any multiplication tables, excel sheets or tracking reports in order to carry out the accounting related jobs smoothly for an enterprise. It becomes comparatively way easier for users to carry out activities such as reconciliation, filing tax, preparing payroll, etc.

We live in an age that is being dominated by technology. However, it is impossible to deny the flaws or glitches that bring along with it. QuickBooks has a few glitches too. Users face a few commonly occurring errors with QuickBooks. Out of all of them, we will be discussing the QuickBooks unrecoverable error today. In this blog we will be discussing the probable reasons and solutions behind the captioned error.

As is the common belief of Intuit experts, there can be a multitude of reasons as to why the QuickBooks unrecoverable error occurs. This may occur while trying to open the QuickBooks application. This means that the software is likely undergoing a critical fault. The error is notified by “QuickBooks has encountered a problem and needs to close”. This message will be notified

There are various ways by which the QuickBooks unrecoverable error can be resolved. The troubleshooting steps have been detailed out below for users to follow. Users can perform these resolutions on their own. Some users may be able to resolve the error by following as little as one or two solutions. However, a few of you might need to perform all the troubleshooting steps. In order to perform these resolutions methods, read out the steps that have been mentioned below:

The QuickBooks unrecoverable error can be dealt with in numerous ways. Listed below are a few ways to troubleshoot the captioned error. Users will be able to perform these steps on their own without the help from any experts. Some users may need to follow just a few of them while others may need to follow all of them to troubleshoot the issue.

Prevent QuickBooks from launching windows all – together while the application is starting up

• Step 1: Click the QuickBooks icon and hold the ALT key at the same time. You may have to enter the user password.

• Step 2: You may now release the ALT button on the keyboard and input the user password.

• Step 3: When the QuickBooks software opens, press the ALT button once again.

• Step 4: Release the ALT button once the application opens up.

Copy the QuickBooks file on your desktop screen

By performing this step will ascertain if there has been an issue with the location where the file has been stored. If you are able to open up the file, there are chances that the location where the file is stored is possibly exceeding the path limitations of the file storage.

If it does open up, it would indicate that the file is corrupt. You may perform the following steps for copying the QuickBooks file on to your desktop screen:

• Step 1: Open the folder that contains the QuickBooks company file.

• Step 2: Locate the file in the file format of QBW.

• Step 3: Select the relevant file and then right click on it to copy.

• Step 4: Paste this file on the desktop screen.

• Step 5: Press the CTRL key together with the QuickBooks icon on screen to open the NO COMPANY OPEN window.

• Step 6: Next click on open and then go back to the desktop screen.

• Step 7: Locate the company file on the desktop screen and open it up.

Performing one of the above solutions will most probably solve your problems. However, if these solutions fail, you may as well proceed to contact the Intuit’s customer service team for sure shot resolutions.

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Troubleshoot Tips for QuickBooks Unrecoverable Error

Running a business is not an easy task and much of the business depends upon the accounting and sales and tax records. For all the accounting related procedures, there is one software that can be implemented and that is QuickBooks. Intuit's QuickBooks is one of the very versatile applications which are designed and developed in order to organize expenses and monitor the cash flow of your business. In addition to these, there are many other features such as building invoices, keeping your tax compliance, maintaining tax records, etc. There are multiple features that Intuit's QuickBooks has been produced with and all these are done just to offer QuickBooks users an excellent accounting experience. The extremely user-friendly interface is what has made it so popular in such a short time. In fact, due to the perfect accounting solution that QuickBooks is, the majority of business owners have put QuickBooks into implementation.

But if we keep this glory aside, at the end of the day QuickBooks too is nothing else but an application that is too prone to errors. These errors can sometimes be messy and really hard to handle. These come under the category of QuickBooks unrecoverable error . These are some of the errors which even when the program is user-friendly, the errors leave the mind of the users baffled. We are here to help out with the rectification steps for QuickBooks unrecoverable errors.

Most of the time, due to one or two possible reasons, there are chances that QuickBooks might start to behave strangely. This often results in the company file degeneration and with it, there are many other consequences accompanied with it. There is a set of error codes designed for every type of error which has a specific set of troubleshooting steps. If the users face any of the QuickBooks unrecoverable error codes, then this blog is what they need to follow.

Stop QB from Opening Windows Start-Up

If the users have encountered a QuickBooks unrecoverable error then the very first troubleshooting solution would be to stop the application from opening all the Windows at the startup. For this you must follow the given steps:

 Double-click on the QuickBooks application icon and while doing this, keep pressing the Alt key. After doing this, the system is going to display a prompt for the user-password after which you have to release the Alt key and type the password.

 Click on Ok and while the application launches, press Alt key once again and then release.

 Do remember that when the application opens, close all the windows from the application before you exit from the application. You can also try "Close all windows".

Open Sample File

If the users are unable to open the company file due to any QuickBooks unrecoverable error, then they can try opening a sample file. Users can try following the steps given below.

 Press Ctrl key while you double-click on the QuickBooks application's icon.

 Continue to press the Ctrl key till QuickBooks displays the prompt of No Company Open.

 After this, click on the "Open Sample File". Select any of the sample files.

If the application is prompting you to initiate any restore or update operation, you need to click on Ok. Note that the sample file opening without any error is an indicator that the company file which you wish to open might be damaged or has been corrupted which is why the file is not getting opened.

Troubleshoot QB Application

If the users are trying to rectify the QuickBooks unrecoverable error, then the following is also one of the troubleshooting methods which you can try to follow.

 Run the Reboot.exe in order to register QuickBooks in Windows.

 Try manually repairing the Microsoft.NET file framework which is installed on your computer or your respective system.

 After this, try reinstalling the application.

Users can also take the help of QuickBooks component repair tool so that the damaged files and components can be repaired.

Try Updating QuickBooks

Most of the time, the QuickBooks unrecoverable error can also occur because the version that users are performing functions on is probably outdated. The only solution to rectify this unrecoverable error is to upgrade to the newer version of QuickBooks.

These are some of the possible troubleshooting tips for the QuickBooks unrecoverable error codes and errors. Users who are facing any of the errors, then they must try contacting the QuickBooks customer support number. QuickBooks customer assistance executives are available round the clock to proffer ultimate error rectification tips.

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What Is QuickBooks Error 3371?

Intuit QuickBooks has been the pioneer in accounting solutions for businesses all over the world. This software has spread like wildfire and is very effortlessly managing all the accounting and finance related processes for businesses world over. The 3 factors that have played a major role in making this software so widely preferred are:

 1) Security

 2) Accuracy

 3) Credibility

Despite being a little pricey, it is a favorite with business leaders due to the above three factors.

However, no software is rid of a few loop – holes. Same is the case for Intuit’s QuickBooks. Users encounter a few errors that occur every now and then. One of them is QuickBooks Error 3371. This is a particularly challenging one. So, let us see what is the QuickBooks error 3371 all about?

QuickBooks Error 3371

This QuickBooks Error 3371 can occur while the users try running the software after the reconfiguration of their systems has been carried out. The software is more essentially prone to the QuickBooks error 3371 when the hard drive is cloned. Whenever the error message 3371 pops up there is basically no tips for a resolution that pops up along with it. The dialogue box gives the user an option of clicking on an “OK” tab.

Reason for QuickBooks Error 3371

Upon the installation of the accounting software, a license information is stored on your hard drive. When this information becomes corrupted, this is when users encounter the QuickBooks error 3371. The software utilizes a system signature to check the license information in the configurations of the hardware. While you are cloning the drive or for that matter reconfiguring your system, the configuration of the hardware can probably mess – up. This is the reason because of which a mismatch occurs in the configuration of the software upon startup and the one that has been saved.

How to resolve the QuickBooks Error 3371?

Suggested below are a few troubleshooting methods to deal with the QuickBooks Error 3371. Take a look:

 Going by the instructions in the error message pop will do you no good. Also, reinstallation is going to consume a tremendous amount of time. In such a case you may run the QuickBooks Component Check tool for carrying out a diagnosis of the problem.

 Contact QuickBooks Support for prompt solutions. The QuickBooks support is adept at providing pragmatic solutions that are the most relevant to your concerns.

 You can also refer to various knowledge base articles available online. Also, joining the QuickBooks community is an ideal option for receiving solutions to various technical concerns.

Besides this you can follow the troubleshooting method mentioned below to specifically resolve the QuickBooks Error 3371:

 1) Press the window + R button to access the Run command.

 2) In the Run Command enter: C:\ProgramData\Intuit\Entitlement Client\ v8.

 3) This will run the windows explorer window.

 4) Access the ECML file by locating it.

 5) Delete it once you have found it by clicking on the “Delete” button.

 6) Go back to the desktop and restart QuickBooks.

Once you reinstall the setup, you will have to ensure that the version of QuickBooks installed is the latest one. Once the same is done, you shall be good to go.

QuickBooks Error Code 3371

Causes and Possible Solution

QuickBooks Error code 3371 is one of the most common software error codes that have been troubling the users for many years. The error code pops up on the screen along with the following message. “QuickBooks could not load license data. This may be caused by a missing or damaged file.”’ Once the Quickbooks error code 3371 appears on the screen, the user fails to open the company files. Repairing doesn’t resolve the issue. The error code usually occurs when a user carries out a system restore or relocates the program files to a new PC or hard drive. The cause of the error code is said to be the Entitlement file. It is responsible for managing the phone- home registration process of QuickBooks tool. Outdated OS or a security program that creates a security cover around some files to prevent infection can also result in Quickbooks error code 3371. If you are importing a file before saving it, Quickbooks Error code 3371 can occur. quickbooks Error code 3371 can also occur if the latest OS updates are yet to be installed.

Procedure to Fix Quickbooks Error Code 3371

Renaming the Entitlement file can help you get rid of the issue. After renaming, you will have to re-register your tool.

• For Windows XP Users

• Tap on start and select Run

• Take the following path to trace Entitlement DataStore.ecml file: “C: Documents and

• Settings AllUsersApplication DataIntuitEntitlement Clientv2”.

• Click on OK.

• You can either delete or rename the Entitlement DataStore.ecml” file.

• For Windows 7 users

• Go to “C: ProgramDataIntuitEntitlement Clientv*

• Just rename the Entitlement file.

• Your QuickBooks tool will create a new one once you start the Application.

• In case the programData folder is hidden, try the following procedure to unhide it.

• Click on Computer> Organize> Folder and Search Options> Vi

• Select Hidden files, folders

• Start QuickBooks. Hopefully, the issue should be resolved now

Note: Before messing up with your QuickBooks files, you should create a backup of your data. You can permanently lose your files in the absence of the backup of your data. Backup is important for the safety and security of your data.

If the above procedure fails to resolve the above problem then you should call qualified IT professionals or contact QuickBooks support team. The qualified professionals of the QuickBooks Support team will resolve your issue online or connect with your computer remotely.

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